If you’re using Lotus Notes as your company’s messaging system, it may be worth switching to Exchange or Office 365.
However, while this migration can go completely smoothly, it does require compliance with a specific process.
Why migrate from Lotus Notes to Exchange or Office 365?
When it first came onto the market, Lotus Notes was an innovative service full of promise.
With its many features and tools, it won over many companies.
But in recent years, many messaging services have adapted to demand and evolved to offer more appropriate services.
As a result, today, Lotus Notes is no longer the most optimized solution, and migrating to another messaging service offers much more comfortable prospects for your business.
For its part, Microsoft recently announced an overhaul ofOffice 365 to offer a solution even more tailored to users’ needs.
The 100% online office suite is therefore proving to be a prime alternative to Lotus Notes, not least thanks to its extensive use of the Cloud, which enables better accessibility, even in the case of mobile employees.
This means your employees can create, edit and share documents on the move from their iOS, Android™ or Windows mobile or tablet.
By opting for Office 365 instead of Lotus Notes, you also benefit from a complete office suite, constantly updated with the latest version, with perfectly interconnected software, for greater fluidity of use on a daily basis.
What’s more, the software designed by Microsoft is known and mastered by most people, so you don’t have to plan too long a training period to migrate to Exchange or Office 365.
How do I make a successful migration?
To achieve a smooth and rapid migration from Lotus Notes to Exchange or Office 365, it’s essential to follow a certain process.
First and foremost, you need to analyze your migration requirements.
Depending on the functionalities you use in Lotus Notes, you’ll probably need to migrate not only e-mails and attachments, but also contacts, notes and calendars.
It’s also through this analysis stage that you’ll choose whichOffice 365 features to implement to meet all your organizational needs.
The rest of the migration process involves consolidating data.
You’ll create accounts containing all the information linked to each user: names, addresses, passwords, etc. For the duration of the transition, all this information will be grouped together on an additional server, which will manage incoming e-mails so that no data is lost.
Small-scale tests must of course be carried out to ensure that the migration runs smoothly and to avoid a general bug.
Once the tests have been validated, the final migration must be carried out quickly, so as not to impact your company’s activity.
It can be carried out over one or more weekends to avoid disrupting your business, especially if you have a large number of messaging systems to migrate. Migrating from Lotus Notes to Exchange or Office 365 is both a beneficial and complex operation.
To ensure that the operation runs smoothly, we strongly recommend that you call on the services of a migration expert.
They’ll be with you every step of the way, helping you to make the transition as smooth as possible.
