Change of premises, renovation, reorganization… There are many reasons to move your company’s IT.
However, IT equipment is not as easy to move as furniture and green plants, and requires a specific procedure to be carried out in the best possible conditions.
Indeed, the stakes are high, since a botched IT transfer can result in the company’s activity being halted for several hours or days, leading to significant financial losses.
1. Before you move
First and foremost, all equipment must be inventoried, matched to the layout plan, and each item labeled.
At the last moment, each machine must be checked.
If necessary, cleaning and back-ups must also be carried out.
Finally, it’s time to disconnect the machines and pack them for transport.
This step is essential to ensure easy reinstallation after the move.
That’s why it’s advisable to have it carried out by a service provider who will identify each workstation by user, so that it can be traced.
The same service provider is then responsible for disconnection and reconnection after the move.
For more information on IT security during a move, read this article.
Tip for your IT move: remember to plan for a backup solution that will take over during the time your information systems are unavailable.
2. During the move
In the event of breakage or breakdown, the equipment must be replaced or repaired as quickly as possible, to minimize the impact on the company’s business.
It’s for this reason that the utmost attention must be paid to the conditions under which equipment is transported.
Ideally, the move should be carried out in padded, air-conditioned vehicles with hydropneumatic suspension, to limit the risk of damage.
As with the other stages, the move of your IT equipment must be carried out in a structured way to avoid any loss of data.
Your hardware must be relocated in the best possible conditions to save time on arrival.
Please note: before moving your IT equipment, it’s a good idea to readjust your IT transport insurance policy.
If possible, opt for ad valorem or replacement value insurance.
And don’t forget to protect your sensitive files, such as customer files, accounting records and databases.
3. After the move
When moving to new premises, it’s important to consider the role and place of each element in the information system.
As a result, relocation also involves managing the various network and telephone cables, as well as the location of photocopiers and terminals for collective use.
To achieve this, each item must be tagged on arrival and identified before being installed.
Reconnection must be validated before being initiated, especially as some tools need to be parameterized before being put back into operation.
Implementing a precise process for relocating your company’s IT systems can shorten the operation and make it considerably safer.
An IT move can be complex and risky without the intervention of a specialist.
Infologo, an IT service provider in Geneva, can help your company move its IT equipment with complete peace of mind.
